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Information Management & Graduation Section

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Graduation Unit

Function :

Managing graduation data for the purpose of validating the list of students eligible to graduate

Scope :

Students' Graduation Data, Validation of Graduates, Coordinating the list of award recipients

Activities:

  1. Coordinating the data of students eligible to graduate together with the respective faculty
  2. Conducting workshops with the respective faculty to produce the final list of students eligible to graduate
  3. Coordinating the list of award recipients for the convocation ceremony
  4. Verifying the graduates of Universiti Malaysia Sabah
  5. Managing the printings of graduate's scroll and transcript
  6. Managing students' application related to Regulation for Undergraduate Studies
  7. Providing detailed reports on the achievement of the graduating students for each cohort for the purpose of a full report on the achievement of the University's Quality Objectives.
  8. Preparing reports and identifying opportunities for improvements from time to time
  9. Secretariat to Convocation Main Committee Meeting

 

Information Management Unit

Function :

Managing the Informtion and the Student's Information System (SMP)

Scope :

SMP, Academic Data, Website

Activities:

  1. Handling and monitoring the management of students' record in the Student Information System (SMP)
  2. To ensure that admission data, registration, examination and status of students are updated into SMP
  3. Coordinating the entry of grades, examination analysis and CGPA calculation for students
  4. Preparing data/reports based on the University's requirement from time to time, such as My3S, MyRA, MyMohes, etc
  5. Backing-up the SMP data regularly
  6. Ensuring that the BPA Website is up-to-date
  7. Handling and coordinating the information in BPA's Facebook Page
  8. Preparing reports and identifying opportunities for improvements from time to time

 

Convocation Unit

Function:

  1. Convocation Main Committee Secretariat
  2. Managing the course of convocation involving students

Scope:

  1. Convocation Main Committee Secretariat
  2. The course of convocation involving students, management of convocation robes, convocation book, University's convocation prizes

Activities:

  1. Planning the course of convocation that involves students
  2. Preparing convocation budget that involves the management of graduates
  3. Coordinating the preparation that involves other departments such as JTMK, JPP and University Convocation Secretariat
  4. Coordinating the appointment of staff during convocation that involves students and academic procession
  5. Coordinating and managing the provision of academicians' &  students' convocation robes / attires
  6. Coordinating the preparation of the university's convocation book
  7. Coordinating the university's prizes to be awarded to students during convocation
  8. Managing Disabled Students for Convocation.
  9. Preparing convocation information for the news.
  10. Preparing reports and identifying opportunities for improvements from time to time.
  11. Meeting Secretariat to :-
      1. Convocation Main Committee
      2. Graduate Management Committee
      3. Graduation Preparation Committee